Call for nominations to occupy the position of Co-Chair of LACNIC´s Policy Development Process (PDP)

Result

This is an open call for nominations of candidates to occupy the position of Co-Chair of the Public Policy Forum (PPF). The vacant will be generated when Paola Pérez ends his term at the end of the Forum in May 2019 in Punta Cana, Dominican Republic.

Calendar

• Summons for nominations of candidates and expressions of support: March 01, 2019 at 18:00 UTC.
• Reception of nominations, electoral roll and expressions of support close: March 30, 2019 at 18:00 UTC.
• Electronic voting begins: April 03, 2019 at 18:00 UTC.
• Electronic voting closes: April 10, 2019at 18:00 UTC.
• Runoff ballot begins: April 15, 2019 at 18:00 UTC.
• Runoff ballot closes: April 20, 2019 at 18:00 UTC.

The election of Co-Chair of the PPF will be made in the following manner:

Nominations and expression of support

• Calling for candidates will be made on March 01, 2019. The candidate must meet at least one of the following requirements:
  • be a LACNIC member
  • be nominated by a LACNIC member*

*The nomination must be submitted by the designated membership contact of the organization before LACNIC.

• LACNIC staff could not nominate candidates nor be nominated
• Self nominations are allowed
• The term for presentation of candidates and candidate's acknowledgment is due on March 30, 2019at 18:00 UTC.
• On April 1st the candidates' names and bios will be published in LACNIC´s web site, with the expressions of support which have been received before the closure of the reception of nominations.

Nominating candidates

To nominate a candidate, please send an email to eleccion_mfp@lacnic.net with the subject: "Chair of the Public Forum" including the following information:

INFORMATION OF THE CANDIDATE:

1. Candidate´s name:
2. Country of residence:
3. Organization name:
4. E-mail address:
5. Postal address:
6. Phone number:
7. Biographical information:

INFORMATION OF THE NOMINATOR

8. Motivation for nomination:
9. Nominator's Name:
10. Organization:
11. E-mail address:

All confirmed nominations will be listed on LACNIC´s website with biographical information after April, 1st.

Sending expressions of support to candidates

To send expressions of support to the candidates, please send a message to apoyo_mfp@lacnic.net  including the following information:

1. Candidate´s name:
2. Name of supporting individual:
3. Organization:
4. E-mail address:

Election

• The electronic election of Co-Chair of LACNIC´s PDP will start on April 03, 2019 at 18:00 UTC. Those eligible to vote will receive instructions about the elections before this date.
• People who have subscribed to the Public Policy List before the closure of the electoral roll (March 30, 2019) will be allowed to vote. LACNIC staff members are not allowed to vote.
• Vote will be anonymous.
• Once the votes are count, the person who has obtained the largest number of marks (votes) will be proclaimed Co-Chair of LACNIC PDP for a two-yearperiod starting at the end of this PPF, until the end of the PPF of 2021.
• If there is a tie in the votes received, the voting will be cast again. Only the candidates who are tied will participate on this second voting.

PDP Chairs

LACNIC's PDP will have two chairs, both of which shall have the same functions.

About PDP Chairs

1. PDP Chairs cannot be members of LACNIC's staff.
2. These positions shall be honorary.
3. They must be members of LACNIC or be supported by a member of LACNIC.
4. These positions shall be held alternately for 2 years, with the possibility of unlimited reelection.

Functions of the PDP Chairs

1. To conduct and prepare PPF discussions. Discussions shall be conducted by one of the two chairs, who may alternate in this function during the course of the event.
2. To conduct the Public Policy List and the PDP in general.
3. To evaluate and suggest minor changes to the texts proposed during the PDP before the corresponding call for consensus.
4. To evaluate and suggest consensus in policy discussions.
5. To suggest the finalization of the discussions on a specific issue on the Public Policy List.
6. To decide to abandon a policy.
7. To summon the creation of Working Groups on the Public Policy List.
8. To receive comments from LACNIC's Staff in relation to different aspects of a policy proposal. These comments may include, among others, comments on the wording, cost of implementing a proposal, legal aspects, and the location of a proposal within LACNIC's policy document.

About the election of the Chairs

1. Call for nominations will be made through the Public Policy mailing ist.
2. All those subscribed to the Public Policy mailing list will be able to participate.
3. The election shall be conducted immediately before the PPF.
4. It will be done using electronic mechanisms to limit one vote per person subscribed in the list.
5. The winning candidate of the electronic voting process must be ratified at the PPF. The acting chairs will ask those in attendance whether they have any objections to the electronic voting process. If any objections are presented, the chairs shall evaluate whether the objections are sufficiently significant. If no objections are raised, or if the chairs consider that the objections are not significant, they shall proceed to ratify the winning candidate. Any chair who participated in the election as a candidate shall abstain from participating as chair during the ratification process.
6. The elected chair will begin her term immediately after the closing of the PPF during which she was ratified.
7. If there was no ratified winner, LACNIC's Board of Directors will appoint a chair to fill the vacant position until the following PPF. The next time an election and ratification process can be conducted, the person elected shall fill the position only for the remaining part of the original term.

 About the election of the Chair´s responsibilities and obligations

1. To publish the PPF´s agenda on the mailing at least two weeks before the start of the Forum, specifying, among other information, which policy proposals will be presented and discussed.
2. To prepare a PPF report and submit it to the Policy List no more than one week after the end of the Forum.
3. To call members of the Policy List to debate the proposals presented during the PPF but which failed to reach consensus and must be sent back for discussion no more than one week after the end of the Forum.
4. To issue a last call for comments for those proposals that reached consensus at the PPF no more than two weeks after the end of the Forum.
5. To post the results of the last call for comments for those proposals that have reached consensus on the Policy List no more than one week after the last call for comments period closes.
6. To communicate the results of ratification by the LACNIC Board of those policies that reached consensus and received no observations during the last call for comments period, no more than one week after the publication of the minutes of the board´s meeting with the ratification.